top of page
  • Tiaan Terblanche

Building a virtual team:

How to get started

Remote workers are an outstanding solution for every business; they allow companies to work with people who have diverse abilities that support their daily operations.

Even though virtual teams are not a new concept, constant world market evolutions have made them necessary for expanding teams. However, finding the right outsourcer to help you build and manage a virtual team can be challenging.

What is a virtual team?

A virtual team is a group of individuals, often from different geographical locations, that work together digitally.

Typically, virtual teams are proficient in various communication channels (e.g., email, chat platforms like Slack, and video conference platforms such as Zoom or Skype).

The rise of virtual teams during times of uncertainty

During times of uncertainty, like health or security crises, the impact of these crises can reach everyone's lives and work quickly, forcing businesses to stop their physical operations. That is when we truly see the advantage of a remote and digital team.

Working remotely helps employees stay productive in their organisations while allowing the organisation to circumvent certain operational obstacles. It also emphasises that, with proper motivation and precise planning, working with a virtual team is possible in any industry.

How could you create a virtual team?

Building a virtual team can feel challenging initially, especially as things are not done in a physical office environment.

We have created a list of things you could consider when setting up your remote team.

Clarify tasks and processes

Your remote team members might be located in different locations, which is often the main challenge when managing these individuals. Specifics around tasks and processes are fundamental to ensure everyone knows what to do and when.

We've learnt that keeping smaller remote teams helps manage task allocation and work performance and identify additional training needs.

Establish communication channels

Communication with virtual teams is often less engaging than face-to-face communication; therefore, you must first establish the communication channels to use with your virtual team.

Be precise about how you want your virtual team to communicate with you and each other. Include guidelines to assure seamless communication within your teams. Ensure they know when to use them and what turnaround times are reasonable.

Agree on a shared language

Speaking from one mouth creates brand uniformity and eliminates misunderstandings with your team and customers.

Take the time to make this part of your team training, and talk about the shared language you and your remote teams should use to eliminate misinterpreted communications.

Track productivity and deadlines

Carefully plan your team's workloads and responsibilities by having short but regular check-ins.

Highlighting critical work to your remote workforce will keep them on track and allow your team to communicate areas in which they may be stuck.

Interact with your team

Regular, short and purposeful interaction is fundamental in working effectively together.

However, making additional time for personal connections is essential to ensuring your virtual team is on the same page as the rest of the organisation.

Build your virtual team with Easy Peasy Admin

While remote teams have become the norm, most businesses must adapt to make them work. Thankfully, outsourcing companies can help you build and lead your virtual team.

You can collaborate with Easy Peasy Admin to build your remote team. Our fantastic operational process team provides your business with various options to grow your team.

With our help, you can create your virtual dream team to lead your business to success. Partner with us now.

24 views0 comments

Recent Posts

See All


bottom of page